The Key to Shorter, Better Meetings
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Outside of general relationship building, consider that there are only three functional purposes for having a business meeting:
- To inform and bring people up to speed.
- To seek input from people.
- To ask for approval.
Use this as a filter to determine why you are having a meeting and explain that purpose to your audience. Your meetings may often cut across multiple objectives but forcing yourself to clarify the agenda into these three purposes can result in more effective meetings.
Consider a meeting that sets its agenda goals along the lines of: “I want to bring you up to speed on these two things; I need input on this item; and finally I would like to seek your approval on these outstanding issues.” That it – a simple 3 purpose meeting rule that frames the goals of the meeting from the perspective of the meeting participant.
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